📢 We’re hiring! 📢

Our fabulous collections manager is moving on to a full-time position at a great museum so we are looking to fill her position.

📩 How to Apply:

Please send resume and cover letter via email or snail mail only. Please no drop off resumes.

✉️ Email: [email protected]

📌 COLLECTIONS MANAGER JOB DESCRIPTION

Shelby County Historical Society, Grover Center Museum

📍 Shelbyville, IN

20 hrs/week, $18/hour

The Collections Manager’s primary position will be to maintain and standardize the collections and archives. As a small staff, the candidate will also assist with exhibits programming at the Grover Center Museum. To be successful, the candidate needs to be hands-on, participative and a positive staff member with an educational background in museum studies, collections and/or archives. They will work in a team-driven, mission-focused environment. The position reports to the Executive Director. Although this position has a flexible schedule, a rotating Saturday schedule is required. This is an in-person job.

✅ ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Oversee the care, preservation and documentation of the collection

• This position is responsible for ensuring the overall safety, preservation, maintenance, and documentation for objects on view, in storage, and on loan.

• Responsible for implementing accepted museum professional standards and practices: maintains catalog records and creates new records both digital and paper; maintains paper files and archives.

• Prepares documentation including provenance history for new accessions and research documentation for deaccessioning; and coordinates and manages documentation for deeds of gift, bequests, and donations.

• Ensure that the Archives and Collections and its environment meet not just current needs, but also meet long-term preservation requirements.

• Answer research requests by email, phone, or walk-ins.

• Collaborate on newsletter and other communication

• Assist with collection-driven social media content

• Schedule and coordinate volunteers for collection work including helping to lead the volunteer Collection Committee.

• Create monthly volunteer count as related to this position reports

• Work within a given budget

• After installation and deinstallation of displays, assist with cleanup, including but not limited to restocking, organizing and putting away all tool carts, ladders, etc

• Perform condition reports and assist with collection documentation, photograph installations for internal records, and assist with database entry and maintenance of collection files

• Assist the Executive Director in the development, planning, and installation of temporary exhibitions and rotations within the permanent collections

• Maintain a tidy work environment

• Other duties, as assigned

📌 Qualifications

✔️ Bachelor’s Degree in Museum Studies, Arts Administration, Library Science or related field

✔️ One year experience in working or volunteering in a museum setting

✔️ Excellent communication and organizational skills

✔️ Ability to work with collections software (CatalogIT)

✔️ Proficiency in basic computing, Microsoft Office, and Excel, Google

✔️ Positive attitude with visitors, staff and problem solving

✔️ Ability to see projects through to completion

✔️ Ability to apply creative methods to solve problems and find answers

✔️ Ability to work well both as part of a team and under own direction

✔️ Experience or familiarity with the principles and practices of collections and exhibition management

✔️ Basic to intermediate carpentry skills

✔️ Ability to work effectively with diverse groups, including retired volunteers, library professionals, student workers, and systems/information technology staff

✔️ Familiarity with conservation standards and best practices and an understanding of modern material culture, including storage, art handling, packing, crating, and transportation for works of art in all mediums

✔️ Talking, standing, walking, bending, stopping, climbing stairs/ladders, kneeling, squatting, lifting – often

This job description is not intended to be a complete statement of the position; it is intended merely as a guide.